Clinical Pre-placement Office

Continuing Education courses involving clinical placement hours have medical and other requirements that you must meet before you can be placed. George Brown College requires students in these courses to show they meet these requirements by completing a mandatory program-specific pre-placement health form and having that form (and all required documents) reviewed and validated through Placement Pass by ParaMed. This process is managed through our Placement Pass by ParaMed portal. If you have any questions regarding your health form requirements or would like to book an appointment to visit the clinical pre-placement main office, contact Suzette Martinuzzi, Clinical Pre-placement Co-ordinator.

Clinical Pre-placement Health Forms

• NURS 9215 Clinical Practice Consolidation (Health Form) – New Student for Winter Term (January 2024)
• NURS 9215 Clinical Practice Consolidation (Health Form) – Renewal

Medical Requirements

Book an appointment with your doctor/walk-in clinic. Bring your health form to your appointment, and advise your doctor to sign and stamp your health form documents upon completion of all medical requirements. Read the detailed instructions on the Clinical Pre-placement Health Form document (downloadable files are located in the previous section) for your course. All costs and service fees are your responsibility.

Some sectors continue to require proof of COVID-19 vaccination records from our students in clinical practice course, such as in hospitals, long-term care facilities, childcare centres, and other health care or community-based settings. These sectors, including learning environments at George Brown College, continue to follow public health, regulatory standards and best practices. For up-to-date information, refer to the college-wide COVID-19 Vaccination Policy and your program specific Clinical Pre-placement Health Form documents (downloadable files are located in the previous section).

Additional Requirements

Basic Life Support (BLS) Certificate

You must complete your Basic Life Support (BLS) Certificate requirements through one of the providers approved by Workplace Safety and Insurance Board (WSIB) Ontario. All costs and service fees are your responsibility.

Mask Fit Test Certificate

You must be tested for an appropriate qualitative mask (respirator). You can book your mask fit test at Peak Excellence Centre for Continuing Education or MaskFit Plus or you can arrange one through your workplace or at any third-party company available in your area. Make sure that you get fitted for the 3M N95 model as it is widely used and supplied by most of our placement agency partners (such as hospitals, long-term care facilities, and other health care setting). Your mask fit test certificate card must clearly indicate the issue and expiry dates, mask model, type, and size and must be valid for two years. All costs and service fees are your responsibility.

Vulnerable Sector Check (VSC)

It is your responsibility to ensure that you receive your vulnerable sector check result prior to the submission deadline. If you do not have a clear vulnerable sector check (VSC) record with your submission, you will be excluded from placement, which may jeopardize your academic status in the program. It is recommended you act as soon as possible since it may take 8 to 12 weeks to process your application form and for your results to arrive in the mail. Most regional police services are not providing in-person submissions or expedited services due to COVID-19 restrictions. All costs and service fees are your responsibility.

For students who reside in the Toronto region:

If you need to apply for your VSC and you currently reside in the Toronto region with a postal code that starts with the letter M, follow these steps:

1. Contact Suzette Martinuzzi, Clinical Pre-placement Co-ordinator to request the VSC Organization Code.
2. Once you have the code, go to the Toronto Police Service website.
3. Scroll down to Vulnerable Sector Check, and read the information provided. Then scroll down to the Register for an Adult Police Record Check Account box and select the Fill Out Form button.
4. Complete the Registration Account Information, and select the Process My Registration button. This creates your account. Now you must complete the six stages (Report, Documentation, Demographics, Payment Status, Authentication Status, and Application Status) of the VSC application. All six stages are mandatory.
5. On the Report Selection page, scroll down to the Vulnerable Sector Check table and choose the Unpaid Student Placement option. Then go to the Reason for the Police Record Check table and complete as follows:
   • under Course Name, type your course (or program) name
   • under VSC Organization Code, type in the code provided to you by the Clinical Pre-placement Co-ordinator
   • under Vulnerable Clientele Duties, type "To provide care, support, and guidance for the health and well-being of vulnerable persons from 1 to 99 years old"
   • where you have to list which vulnerable sectors you will be working with, type "Children, teenagers, elderly, seniors, and persons with physical and mental disability"
6. Finish answering the remaining stages. Note that payment for your online application must be provided by credit card only.

Once your submission has been finalized, Toronto Police Service will send you an email notification indicating when you will receive your VSC results to your email account. Processing times typically take 7 to 10 business days from the date the application is received but may take longer due to volume of requests and/or time of year.

For students who currently reside in another region of Ontario or outside of Ontario:

If you live in another region or province, check your specific regional police services website (for example, Durham, Halton, Hamilton, Peel, OPP, South Simcoe, York) and read their instructions carefully to learn about their requirements and the process for obtaining their application form. If you need a volunteer letter from the college in order to be eligible for the student fee, contact Suzette Martinuzzi, Clinical Pre-placement Co-ordinator. It could take up to 6 weeks for the police service to process your vulnerable sector check (VSC) application.

ParaMed Placement Pass Portal

Once you have acquired all the required documents, your final step is to sign-up for a ParaMed Placement Pass portal account and upload all your documents by the given deadline.

Estimated Costs

All costs, service fees and fines associated with the pre-placement process (including those related to the Placement Pass by ParaMed portal) are your responsibility and must be paid by you. The following table lists the current estimated costs involved in completing your Placement Pass health form. This list is for reference only. This may not constitute the extent of fees encountered and (for those costs outside of ParaMed) are estimates only. Fees may vary from what is listed here and are subject to change without notice.

More Information

If you have any questions or would like to book an appointment to visit the clinical pre-placement main office, contact Suzette Martinuzzi, Clinical Pre-placement Co-ordinator.